Faculty of Physics, Hanoi University of Science

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ACADEMIC GUIDELINES YEAR 2015-2016

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VIETNAM NATIONAL UNIVERSITY

SOCIALIST REPUBLIC OF VIETNAM

VNU UNIVERSITY OF SCIENCE

Independence - Freedom - Happiness

No: 2967/HD-ĐHKHTN

Hanoi, August 13rd, 2015

ACADEMIC GUIDELINES

YEAR 2015-2016

Pursuant to the following policies and regulation documents of Vietnam National University (VNU): the Undergraduate Regulation issued following the Decision No. 3079/ĐT dated October 26, 2010; the Decision No. 685/QĐ-ĐHQGHN dated March, 2013 on the amendments and supplements to the Undergraduate Regulation issued following the Decision No. 3079/ĐT dated October 26, 2010; the Regulation on developing international standard academic programs issued following the Decision No. 3599/QĐ-ĐHQGHN dated December 05, 2011; the Regulation No. 4051/QĐ-ĐHQGHN dated November 08, 2013 on the admendments to the Regulation on developing international standard academic programs issued following the Decision No. 3599/QĐ-ĐHQGHN dated December 05, 2011; Pursuant to the Undergraduate Regulation issued following the Decision No. 5115/QĐ-ĐHQGHN dated December 25, 2014 (known in short as Undergraduate Regulation No. 5115); Pursuant to the Document No. 2720/ĐHQGHN-ĐT dated 28/7/2016 on the evaluation of results for courses on foreign languages for cohort QH-2014; Pursuant to the Document No. 2364/ĐHQGHN-ĐT dated July 01, 2015 on the academic schedule for year 2015-2016; Pursuant to the Document No. 2885/ĐHKHTN-ĐT dated August 07, 2015 on the academic schedule for year 2015-2016 by the Rector of VNU University of Science, the following guidelines are applied to all full-time students in the academic year 2015-2016.

1. Timetable, registration, and class organization

1.1. Timetable for all undergraduate programs is the official document for all the academic activities.

1.2. Students are expected to register for courses themselves and are responsible for their registration. The number of registered credits is no less than the minimum credit load per semester for each type of program as follows:

- Regular program: minimum of 14 credits/semester

- Honors program: minimum of 16 credits/semester

- International standard program: minimum of 16 credits/semester

- Talented, and Advanced program: minimum of 18 credits/semester

The minimum credit load per semester does not include credits for re-take, repeat, out-of-curriculum selective classes, physcial education, millitary defense education, supplemental skills, and classes in the 2nd curriculum (for students being enrolled in dual-degree programs or studying in two different programs); For the QH.2015 (K60), the minimum credit load does not include credits for foreign language classes either (except students in Advanced, and International Standard Programs).

Students who register for a total number of credits less than the required minimum credit load will not be considered for scholarships and other supports (except senior students with the authorization from the faculty)

1.3. Students are allowed to register for more courses or exchange to available classes of the same subject during the first two weels of the semester (from September to September 18, 2015 (for Semester I), or from January 18 to January 30, 2016 (for Semester II).

1.4. Offical lists of students for each course are sent to the course lecturers in the third week of the semester. Students in the official class lists are responsible for pay the tuitions and fees following the University’s regulation.

1.5. For QH.2015 (K60) students:

According to the Undergraduate Regulation No. 5115 that is applied to QH.2015 (K60) students, foreign language courses are conditional courses whose results are not used for calculating the semester’s grade point average (GPA), the overall or accuumulated GPA (except for the students in the Advanced and International Standard Programs). The results of the foreign language courses are among the requirements for graduation as follows:

a) Level 3 (in the 6-level foreign language assessment scheme for Vietnamese) for students in regular programs, and dual-degree programs);

b) Level 4 (in the 6-level foreign language assessment scheme for Vietnamese) for students in honor programs, and talented programs, as well as joint programs collaborated with oversea partners;

c) Level 5 (in the 6-level foreign language assessment scheme for Vietnamese) for students in advanced programs, and international standard programs.

First week (September 07-12): students participate in the orientation week and register for foreign language classes.

Semester I: classes start from September 14, 2015, following the timetable (distributed during the school registration period).

Semester II: students register for courses themselves during the school timeframe for class registration.

2. Teaching in class

2.1. All self-study credit hours listed in the curriculum and the class syllabus are scheduled in the timetable as lecture time. The self-study contents are assigned to students and assessed by the lecturers as normal.

2.2. The lecturer of a class assigns a class monitor in the first week of the semester.  The monitor is a point of contact so that the lecturer can distribute the class syllabus, handouts, and other information to all the students in the class.

2.3. Lecturers follow the announced syllabus of the class.

2.4. Students may contact lecturers or the faculty offices to get the class syllabus, and are responsible for attending classes, being on time, and meeting all the requirements of the class.

2.5. When giving out quizzes and mid-term exams, lecturers are expected to get students’ signatures in the official lists of the students in the class. The signed lists of students and exams are kept for at least two semesters. If a student does not have his name in the class list, he should go to the Department of Undergraduate Affairs to get support.

2.6. Students are expected to fill out the class evaluation forms and turn in the forms as scheduled.

3. Evaluation of subject results

3.1. Mark for participation: the combination of various forms of evaluation in students’ attendance, assignments, quizzes, etc that help the lecture to monitor students’ understanding and attitude about the class content and adjust the teaching accordingly.

Mark for participation is graded throughout the whole semester and can be a combination of various forms.

3.2. Mark for midterm: the mark is scheduled ahead of time as mentioned in the class syllabus, and can be in several forms such as: hour exam(s), essays and assignments, self-study research, etc or a midterm exam following the univesity’s schedule.

- Students who are sick in anytime during the semester are expected to file an request to excuse from attendance to the faculty office and get the official authorization from the medical provider within a week from the first day of absence.

- Students who are excused from attendance and do not have the midterm mark should get the authorization from the faculty in order to have an appropriate make-up exam from the lecturer. All the make-up exams should be scheduled before December 15 (Semester I) or May 15 (Semester II).

The practical coursework (if any) can be evaluated as follows:

a) Practical coursework in terms of experimental assignments: the mark is consisting of the average mark of individual experimental assignments (with appropriate weights as mentioned in the class syllabus), or the mark of the final exam or the combination of the above;

b) Practical coursework in other forms (field trip, tutorials, seminars, essays): Students are expected to attend over 80% of the scheduled time, and fulfill all the requirements in order to be evaluated for the practical coursework and be eligible for the final exam. The lecturer announces the details for all requirements and how to evaluate the practical coursework and reports to the Head of the Department beforehand.

3.3. Mark for final exam: the final exam can be in various forms, including written tests (with paper-based or computer-based multiple-choice  or free-response questions in a duration of time form 60 to 120 minutes); oral tests, or combination of these tests. The final exam and its form is clearly stated in the overal schedule for final exams.

Final exam: The content of the final exams follows the content of the subject as mentioned in the class syllabus. Answer keys and marking schemes are prepared together with the problems for the final exams.

Subjects with the same codes, titles, number of credits, and languages taught by different lecturers in different classes are expected to have one common final exam which is prepared with the contribution and agreement from all lecturers of the subjects (under special circumstances the common final exam might be authorized by the Rector).

For advanced subjects (*), (**), (***) in the honors and talented programs, individual final exams are needed for individual classes.

Students are expected to meet the following requirements in order to be eligible to attend the final exam:

a) Having both participation and midterm marks;

b) Meeting the deadlines for paying tuitions and fees. Students who are ineligible to take the final exam and who are absent from the final exam without reasonable excuses will receive a zero (0) mark.

- Students who are eligible to take the final exam but absent from the final exam with excuses authorized by the Dean of the faculty and the Rector will be able to take make-up exams (if any) or reserve the participation and midterm marks and take the final exam in the next available semester when the subject is scheduled.

Guidelines for the undergraduate thesis and alternative courses to the thesis for senior students in the academic year 2015-2016 will be highlighed in a separate document.

4. Marks for subjects

4.1. Component marks for subjects

Component marks for subjects include marks for participation, midterm, and final exam which are in the 10 scale (from 0 to 10), and rounded to the nearest tenth.

The weights for component marks are announced to the class by the lecture at the beginning of the class. In the last week of class, the lecture announces the two marks for participation and miterm with the following guidelines:

a) The mark for participation weighs no more than 20% of the overall mark;

b) The mark for midterm weighs no less than 20% of the overall mark;

c) The total marks for participation and midterm weigh no more than 40% of the overall mark;

d) The mark for final exam weighs no less than 60% of the overall mark.

The lecture announces the two marks for participation and midterm in the last week of lecture (one copy sent to the monitor of the class).

4.2. Submission of the partial component marks

a) The lecturer records the marks for participation and midterm in the official list of students, clearly showing the marks in figure, the mark in letter, and marking the reasons if a student does not have the marks. If a student signs in the list without one of the marks, the lecturer lets him do a make up test before submitting the final record to the Department of Undergraduate Academic Affairs.

b) The lecturer submits the official records of the marks to the Department of Undergraduate Academic Affairs before the following deadlines:

- December 20, 2015 (for Semester I).

- May 20, 2016 (for Semester II).

c) Adjustment of the component marks of a subject can be done by the lecturer in person at the Department of Undergraduate Academic Affairs within 2 weeks from the last day of class.

4.3. Marking final exams

a) Written exams can be marked a day after the date of the exam following the school schedule. Faculty offices notify lecturers the dates as scheduled;

b) If a lecturer can not do the marking as scheduled for any reasons, he or she should notify the Head of the department and the Dean of the faculty will assign another lecturer to do the marking.

4.4. Subject grades

The subject grade is the total of the component marks (with the weighted factors as mentioned in the class syllabus) in the 10 scale and rounded to the nearest tenth. The grade is then converted into the mark in the 4 scale as follows:

a) Passing grades:

No.

Mark scale

Class

No.

Mark scale

Class

“10”

letter

“4”

“10”

letter

“4”

1)

9,0 – 10,0

A+

4,0

Distinction

5)

6,5 – 6,9

C+

2,5

Average

2)

8,5 –  8,9

A

3,7

Distinction

6)

5,5 – 6,4

C

2,0

Average

3)

8,0 –  8,4

B+

3,5

Credit

7)

5,0 – 5,4

D+

1,5

Average ordinary

4)

7,0 – 7,9

B

3,0

Credit

8)

4,0 – 4,9

D

1,0

Ordinary

b) Failing grade:              F (below 4,0) Failure

4.5. Credited subjects

Credited subjects are the subjects with the marks from D and above. The credits of those subjects are counted towards the total number of accumulated credits.

5. Make-up exams

The Rector decides whether or not make-up exams are organized in a particular semester.

5.1. Make-up exams (if any) are organized for students who are eligible for the final exams but are absent with reasonable excuses authorized by the faculty and the Rector.

5.2. If make-up exams are not organized, those students can reserve their partial component marks (marks for participation and midterm) and will take the final exams in the next available semester.

6. Retake and repeat courses

6.1. Registration for retake courses

a) If a student receives an F mark for a required course, he has to retake the course;

b) If a student receives an F mark for an elective course, he may retake the course or register for another elective course with the same number of credits instead.

6.2. Registration for repeat courses

If a student receives D or D+ marks for a course, he may repeat the course with the intention of improving the grade, or register for another course with the same number of credits (if the course is elective) in order to improve the GPA. The grade for the former course is canceled as soon as the repeat registration is accepted and the grade is soon replaced by the grade for the repeat course. Students may repeat a course for each subject.

7. Summer semester

7.1. QH.2015 (K60) students attend the millitary defense education in 4 weeks of summer from June 27, 2016 to July 23, 2016 in Hoa Lac campus.

7.2. A number of courses are organized in summer semester within 5 weeks from July 11, 2016 to August 20, 2016.

Students may register for more courses or exchange to a different available classes at the Department of undergraduate academic affairs.

- Mid-term exams: 25/07/2016 to 30/07/2016.

- Final exams: 15/8/2016 to 20/8/2016.

8. Academic level classifications

Student’s academic level is classified after each main semester based on the cumulative GPA as follows:

a) High distinction: cumulative GPA from 3.60 to 4.00;

b) Distinction: cumulative GPA from 3.20 to 3.59;

c) Credit: cumulative GPA from 2.50 đến 3.19;

d) Pass: cumulative GPA from 2.00 đến 2.49.

e) Ordinary:

- The cumulative GPA is below 2.00 (for students in regular programs and not in the compulsory withdrawal status).

- The cumulative GPA is below 2.50 (for students in talented, honor, advanced, and international standard programs and not in the compulsory withdrawal status).

9. Warning and compulsory withdrawal

Student’s academic performance is evaluated by the University academic board at the end of every semester and several forms of warning and probation will be issued as follows:

9.1. Warnings

Students with poor academic performance in each semester will be warned with the following three levels:

9.1.1. Level 1 warning: issued to students with either one of the following conditions:

a) Semster GPA is below 0.80 (for the first semester), or below 1.00 (for second and above semester).

b) Accumulated GPA is below 1.20 for freshmans, or below 1.40 for sophomores, or below 1.60 for juniors, or below 1.80 for seniors and last year students;

c) The total number of credits with F marks is over 24.

9.1.2. Level 2 warning: issued to students who have had the level 1 warning but do not show any improvement in the academic performance in the current semester.

9.1.3. Level 3 warning: issued to students who have had the level 2 warning but do not show any improvement in the academic performance in the current semester.áp dụng đối với SV đã bị cảnh báo mức 2, nhưng kết quả của lần xử lý ở học kỳ tiếp theo không được cải thiện. Students with the level 3 warning are then put in the compulsory withdrawal list as mentioned in section 9.2.

Students who have level 1 or 2 warnings and improve their academic performace in the current semester will move down to one level in the warning list.

Students who are in dual degree programs or taking two different programs with poor academic performance will have to withdraw from the second program.

9.2. Compulsory withdrawal

Students is in the compulsory status if meet one of the following conditions:

a) Semester GPA is below 0.80 for the first semester; below 1.00 for other semesters; or below 1.10 for two consecutive semesters and who is already in the level 2 warning.

b) Accumulated GPA is below 1.20 for freshmans, or below 1.40 for sophomores, or below 1.60 for juniors, or below 1.80 for seniors and last year students and who is already in the level 2 warning.

c) Students who cannot accumulate the required credit load within the allow duration of study;

d) Students who are punished twice for intentionally taking an exam for another person or using another person as a substitute in taking an exam, or in the compulsory withdrawal status.

The university will issue the Notice of Compulsory Withdrawal within a month to the authority of the students’ permanent address.

10. Graduation requirements (For K57 students and others admitted before 2012)

10.1. A student who meets all the following requirements may receive a diploma:

a) Withtin the maximum duration of study;

b) Not prosecuted for criminal liability;

c) Accumulating the required credit load;

d) Accumulated GPA is from 2.00 and above for regular programs, or 2.50 and above for talented, honor, advanced, and international standard programs;

e) Meeting the foreign language requirement:

- Level B1 (for English, equivalent to 4.0 IELTS) for regular programs and dual degree programs;

- Level B2 (for English, equivalent to 5.0 IELTS) for honor programs;

- Level C1 (for English, equivalent to 6.0 IELTS) for talented, advanced, and international standard programs;

f) Having certificates of at least 5 soft skills;

g) Meeting additional requirements for academic performance for a number of specialized courses based on appropriate documents form VNU or VNU-HUS;

h) Passing courses of military defense education and physical education.

Students in dual degree programs may graduate with the second degree if they meet all the graduation requirements for the first degree program.

10.2. Students in talented, honors, advanced, and international standard programs who do not meet the graduation requirements will be considered by the Rector to graduate with regular diploma.

10.3. Students who do not meet the graduation requirements may receive academic transcripts for the credited courses.

11. Calculating the teaching time

- Teaching time is calculated based on the timetable 2015-2016;

- Normalized teaching hours are converted based on the university internal policy./.

ON BEHALF OF RECTOR

VICE RECTOR

To:

- All academic units;

- VNU;

(signed)

Assoc.Prof. Dr.Sci. Vũ Hoàng Linh

 

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